As a new mom, Allison Brown is always looking for ways to save time. "When I have the chance to sit down at my computer, I need to get at what I'm working on as quickly as possible," says Brown, who uses her computer to keep in touch with family and friends.
Brown discovered the power of keyboard shortcuts while she was still working. "Before taking my maternity leave, I worked in a bilingual environment," she explains. "I learned the keystrokes for the French accents that were essential in all of my correspondence." She also learned a few other time-saving tricks, such as highlighting text, adding bold to text, and creating new documents.
Not everyone uses keyboard shortcuts to save time, but some people find them easier to use than a mouse, especially when spending any length of time at the computer.
Ready-made shortcuts in Microsoft Office
If the thought of memorizing key combinations makes you wince, you can still save time and effort while working in all Office applications by using these built-in shortcuts.
General keyboard shortcuts
To... Use this shortcut Select all content in a document, window, or text box Press CTRL+A. Search for a file or folder Press F3. In Windows 7, you can also press the Windows logo key to open the Start menu and then start typing in the Search box. Rename a file or folder Select the file or folder, press F2, and then re-type the name. Find out when the file or folder was created, by whom, and how big it is Select the file, and then press ALT+ENTER. Display the Start menu Press CTRL+ESC. In Windows 7, you can also press the Windows logo key. Scroll between open windows Press ALT+TAB, and then hold down ALT while pressing TAB to reach the desired file or program. Undo an action Press CTRL+Z. Redo an action Press CTRL+Y. Check the spelling of titles or words in any Office application with Spelling & Grammar checker Press F7. Create a shortcut on your desktop to your favorite file or folder In Windows 7: Right-click the file or folder. On the shortcut menu, click Send to, and then click Desktop (Create shortcut).
In Windows Vista: Right-click the file or folder. On the shortcut menu, click Create Shortcut. Drag the new shortcut to your desktop.Working with Microsoft Word
To... Use this shortcut Select text Press SHIFT+RIGHT ARROW, LEFT ARROW, UP ARROW, or DOWN ARROW to highlight text. To select one word at a time, press SHIFT+CTRL+ARROW. To select to the end of the line, press SHIFT+END. Copy selected text Press CTRL+C. Cut selected text Press CTRL+X. Paste selected text Press CTRL+V. Bold text Press CTRL+B. Search for text in a document Press CTRL+F. Find and replace text in a document Press CTRL+H. Got to a page, line, or bookmark in a document Press CTRL+G. Italicize text Press CTRL+I. Underline Press CTRL+U. Decrease font size Press CTRL+SHIFT+<. Increase font size Press CTRL+SHIFT+>. Change font Press CTRL+SHIFT+F, and then use the arrow keys to reach the new font. Change font size Press CTRL+SHIFT+P, and then use the arrow keys to reach the new font size. Create page break Press CTRL+ENTER. Create new document Press CTRL+N. Open the My Documents window Press CTRL+O. Close a document Press CTRL+W. Save a document Press CTRL+S. Print a document Press CTRL+P. Preview what you're about to print Press ALT+CTRL+I. In Windows 7, this keyboard shortcut opens the integrated Print and Preview window, which you can also access by pressing CTRL+P. Resize a shape (Office 2010) Select the shape, and then press SHIFT+ARROW. Rotate a shape (Office 2010) Select the shape, and then hold the ALT key while you press the LEFT ARROW or the RIGHT ARROW key. Accelerating Microsoft Excel
Find more Excel keyboard shortcuts at the MSDN blog.To... Use this shortcut Move left to right, cell by cell Press TAB, or press the RIGHT ARROW key. Move right to left, cell by cell Press SHIFT+TAB, or press the LEFT ARROW key. Move down, cell by cell Press ENTER, or press the DOWN ARROW key. Move up, cell by cell Press SHIFT+ENTER, or press the UP ARROW key. Erase data in current cell Press BACKSPACE. Return to the beginning of the row Press HOME. Enter the date Press CTRL+SEMICOLON (;). Enter the time Press CTRL+SHIFT+COLON (:). Start a formula Press the equal sign (=). When you press the equal sign in Office Excel 2007 or Excel 2010, a list of formulas appears. Scroll through the list to select the one you need. Find out about the style within the cell Press ALT+APOSTROPHE (‘). Display the Format Cells dialog box Press CTRL+1. Apply the general number format Press CTRL+SHIFT+TILDE (~). Apply the currency number format Press CTRL+SHIFT+DOLLAR SIGN ($). Apply the percentage number format Press CTRL+SHIFT+PERCENT SIGN (%). Apply a border Press CTRL+SHIFT+AMPERSAND (&).
Expediting Internet Explorer
To... Use this shortcut Add sites to your Favorites - Go to the site.
- Press CTRL+D to add to your Favorites.
- Click Favorites and then click Add to Favorites to create a separate folder for the site or to add it to an already-formed list.
Select a home page - Go to the webpage that you would like to make your home page.
- Open the Tools menu and select Internet Options.
- Under Home page, click Use Current.
Use the History function if you visit a few select sites constantly - Press CTRL+H to open the History pane.
- Select the site that you would like, right-click the site, and then select Add to Favorites.
Customize your toolbar to the tools you use most frequently - Right-click the command bar.
- Point to Customize.
- Click Add or Remove Commands.
Go to your home page Press ALT+HOME. Switch between tabs Press CTRL+TAB, or press CTRL+SHIFT+TAB. Move forward through the items on a webpage, the Address bar, or the Favorites bar Press TAB. Move back through the items on a webpage, the Address bar, or the Favorites bar Press SHIFT+TAB. Find on this page Press CTRL+F. Stop downloading a page Press ESC. Use zoom on a webpage Increase zoom (+ 10%): Press CTRL+PLUS SIGN (+).
Decrease zoom (- 10%): Press CTRL+MINUS SIGN (-).
Increase to 100%: Press CTRL+0.
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